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Amateur Field Trial Clubs of America, Inc.
Sheraton Overland Park
Overland Park Kansas
June 11, 2011
Following the Nestle Purina seminar AFTCA President, John Milton, called the meeting to order. The group was made aware that the meeting was being taped for the purpose of constructing the minutes. Introduction of new Trustees and Piper Huffman was made.
The following answered the roll call: Eli Richardson, Region 1; Dr. Hunter Wilcox, Region 2; Mike Husentis, Region 2; Gary Winall, Region 3; Johnny Adkinson, Region 3; Jim Crouse, Region 4; Ray Wheeler, Region 4; Stan Howton, Region 5; Sean Derrig, Region 5; Michael Shears, Region 6; Albert Necaise, Region 6; David Williams, Region 6; Bob Baylis, Region 7; Conrad Plevnic, Region 7; Preston Trimble, Region 8; Gary Young, Region 8; Herb Anderson, Region 10; Torben Hansen, Region 11; Ric Peterson, Region 12; Don Frigo, Region 13; Lou Qualtiere, Region 14; John Milton, Region 16; Rick Stallings, Region 16; Don Price, Region 16; Dr. Pat McInteer, Region 17; Frank Lanasa, Region 19; Dr. Robert Rankin, Trustee at Large. Don Price was noted as attending as President of Region 16 for the vacancy left by Dr. David Dickey.
President Milton cited the contributions made by Dr. Dickey and announced that all 20th Century Fund grants this year were to be in memory of Dr. Dickey. He proposed a resolution honoring Dr. Dickey. A motion to accept this resolution was made by Johnny Atkinson and seconded by Rick Stallings. It was passed unanimously and hereby attached.
Minutes of June 4, 201 at Valdosta, GA, meeting were presented and a motion was made by Eli Richardson to accept as submitted and seconded by Albert Necaise. The minutes were accepted as circulated.
President Milton reported for the executive committee. He noted that the $3 per dog assessment that had been proposed had not been well accepted and was not going to be pursued at this time. He stated a committee had been formed to study updating the webpage. Torben Hansen was selected as chairman. He had asked that Frank Lanasa and Michael Shears serve with him. They would be charged with coming back to the executive committee and ultimately to the Board of Trusees with a recommendaion of who and how to improve and update the webpage.
The financial report followed and was presented by John MIlton. He presented an analysis bring out pertinent facts as to where the short fall of nearly $20,000 for 2010 originated. Actions to correct this short fall would be suggested in new business. John informed the Trustees the money the AFTCA have invested has been placed in fixed income returns of commercial investment grade bonds. John stated that he and Dr. Hunte Wilcox, 20th Century FUnd chairman, had agreed that for this year the income from the Fund and some investment money would suport the 20th Century Fund grants to member clubs. The audit report was included in the Trustees packet. Michael Shears made the motion to accept the financial report and Rick Peterson seconded the motion which passed. Don Frigo asked about getting a two or three year report for comparison. This seemed feasible and would be pursued.
A sponsor update was prepared by Dale Bush. Secretary, Lind Hunt, volunteered that the new contract with Garmin has proved to have worked well this year. Three dog recovery units are furnished by them for raffles. Two raffles had brought in $2,100 and the third unit was still available for a raffle in the upcoming seaon.
Dr. Hunter Wilcox gave the 20th Century Fund report. He reported as chairman of the committee along with members Stan Howton, Bob Baylis, Sean Derrig and Rick Stallings, who replaced Dr. David Dickey, had met and made their recommendations for thi s years grants as follows: Maine Bird Dog Club, $500; North Carolina FIeld Trial Assn, $1,000; Mingo Sportsmans Club, $1,000; Central Virginia Quail Hunters, $500; Georgia Field Trial Assn, $1,000; Continental Amateur FIeld Trial Club, $2,000; Ohio Valley Field Trial Circuit, $500; Field Trial Sportsmans Assn, $2,000; Kentucky Field Trial Assn, $500; Alabama Field Trial Club, $250; Fayette County Amateur FIeld Trial Club, $250; Lowndesboro Field Trial Club, $2,000; Tri State Brittany Championship Assn, $500; Stranger Creek Field Trial Club, $500; Boise Valley Pointing Dog Club $1,000; Cedar Valley Field Trial Club, $400; West Valley Bird Dog Club, $1,000; Michigan Amateur FIeld Trial Club, $500.
Dr. Wilcox reminded the group that Bob Baylis made the generous offer to match Trustees giving to the Print Program up to $15,000. He wsa commended for his generosity.
A motion to accept these grants was made by Rick Stallings and seconded by Jim Crouse. The motion carried. Lou Qualtiere inquired as to the accountability as to the use of these Funds. Chairman Wilcox related some clubs were good in reporting the use of these funds and that most committee members were familiar with the recipients and therefore were able to personally attest to their use and usefulness.
The Bass Pro Shops sponsorship report was given next by Jim Crouse who had worked diligently to secure a new contract. Jim related that a recent meeting with Bass Pro representative in Springfield, MO he felt had been productive. He had nothing definite to report but is somewhat optimistic that a one year contract of some significance looked favorable at this time.
Fran Lanasa noted the insurance schedule that was included in the Trustees files. He reported that there were no major changes. He related that Piper Huffman had been included in the Workers Compensation polciy and that other changes were to be made in the fidelity bond at the appropriate time.
Linda Hunt gave the secretary's report. An accounting of the National Amateur Chamionships trial expenses for the past field trial season were submitted. Linda reminded that some of the trials expenses were still at this date incomlete. Questions were answered and questions brought forward that were directed to the incoming President, Preston Trimble, as to how to handle expense better. Preston presented his ideas that the Trustees needed to step up and take a bigger role in the operations of these National Championships which he hoped to accomplish in his term. It was determined that the National Amateur Derby Championship would be regarded as anall age stake for purposes of a qualifying win for the National Amateur Quail Championship but not receive Invitational points.
As the first order of new business President Milton outlined his suggestion to deal with the financial problems in a three pronged approach. The first of these was by raising member club dues either by $25 or $50 per year. The second would be to eleminate most of the travel expense for the secretary and that the Trustees would step up and assist in putting on these trials. The third prong would be an increase in entry fees for a number of championships. The first prong would be for all member clubs to share a little of the cost in covering the shortfall, the second would dramatically reduce the expenses incurred by the AFTCA in operating the National Amateur Championships and finally in the third proposal to raise the entry at several of the championships which lost money last year to recover more of their expenses this year.
Rick Stallings made the motion that dues be raised by $50 to each member club and Stan Howton seconded the motion. Opinions were expressed that a $50 raise would possibly bring an end to several clubs that were at this time marginal. Several expressed that the organization definitely needed to have more transparency for people to understand why some of these things were needed. Don Frigo expressed the importance of a business plan to be in place before any changes are acted on. Frank Lanasa felt that the things being considered here were a short term business plan with the individual membership and expanded webpage being the long term business plan. Herb Anderson spoke that he felt thae $50 would have a very negative impact and wished to amend the motion in favor of a $25 dues increase. President Milton asked Rick Stallings if he would accept that amendment and he stated he would. Michael Shears seconded the motion. The secretary clarified that this raise wa just for member clubs and not the breed championship sanctioning.
Albert Necaise favored taking the three prong probram as a whole and decided upon with one vote. President Milton then proposed tabling the dues raise at thie time to deal with the next prongs.
Under the topic of reducing secretary travel expense President Milton advised that this was a matter that the incoming President would be dealing with. He asked that the next president accept the mandate that these expenses be reduced and that he would be responsible for this. This seemed agreeable and needed no more action.
The issue of raising entry fees for certain championships was presented with a couple of options. After some discussion the motion was made by Michael Shears to accept the higher option of the raise. It was seconded by Sean Derrig. The motion passed. Entry fees for the National Amateur Chicken Championship raised to $150; National Amateur Prairie Chicken Shooting Dog Championship raised to $150; National Amateur Pheasant Championship raised to $125; National Amarteur Pheasant Shooting Dog Championship raised to $125; National Amateur Quail Championship raised to $200; National Amateur Shooting Dog Championship raised to $150.
John Milton brought the motion for a dues raise of $25 starting in 2012 back to the floor. He stated that this was a By-Laws change so passage would require a two-thirds majority. The motion ws seconded and the required majority was received.
Michael Shears asked for the floor to explain ideas for a individual personal membership fee in addition to the club fees to be implemented. Several ideas and reservations were brought out in the discussion. President Milton called for a show of hands for those that wished the committee to continue looking into the matter and then bring their recommendations back to the executive committee and uttimately to the Trustees. Most were in favor.
Conrad Plevnic was given the floor to present an issue from Region 7. At last years meeting attention was brought to the fact that a judge in the Region 7 Championship was in fact co-owner of one of the winners. They asked last year that this placement be voided and the Board did so. He said that after further research that while this was not allowed under the Guidelines to Field Trial Procedure and Judicial Practice it did not violate the minimum requirements as defined in the By-Laws and thus asked that the AFTCA reverse last years action. This was put in the form of a motion by Conrad Plevnic and was seconded by Albert Neciase. Most were in favor.
Brian Wood pad presented a letter requesting that a handler in a walking stake with a disability making him unable to walk to be allowed to ride a horse to run his dog. After discussion and Bernie Mathys stating how the American Field dealt with this issue it was agreed that the club involved with a genuine disability could make reasonable accommodation where possible without prejudicing the other handler.
Two reinstatements were presented to the Board. Jeffrey Marshall of Sadrous, IL was reinstated to amateur status. There was some question on the application from Ross Calloway, Chester, SC. His application was tabled pending further information.
Matters concerning the transitional arrangements for secretary, Linda Hunt, and secretary elect, Piper Huffman was brought to the floor. Both were excused for the discussion. A motion was made by Eli Richardson and seconded by Sean Derrig that the office rent starting January 2, 2012 would be raised to $500 per month. The motion passed. It was decided that Linda Hunt would be retained for a period of six months as a consultant at $600 per month. The motion was made by Torben Hansen and seconded by Gary Winall. The motion passed.
The meeting was adjourned.
Amateur Field Trial Clubs of America, Inc.
Sheraton Overland Park
Overland Park, Kansas
June 11, 2011
Annual meeting
President, John Milton, called the meeting to order at 4:30 with a nice crowd in attendance. President Milton welcomed the group.
President Milton asked for a motion to waive the reading of the minutes. Eli Richardson made the motion and it was seconded by Ray Wheeler. The motion passed easily.
President Milton recapped the Trustees meeting stating that the major issue of the day was to establish how the AFTCA could become financially sustainable.
Dr. Hunter Wilcox was given the floor to announce the recipients of grands from the 20th Century Fund noting that they would be distributed in memory of AFTCA Trustee and member of the Fund Committee, Dr. David Dickey.
President Milton urged participation in the Print Program as a means of support to add to the Fund investments subsequently adding to the amount of the grants going back to member clubs.
Linda Hunt took the floor to recognize and honoe the two year term of John Milton as AFTCA President. She gave accountof the many responsibilities that had fallen on the President during his term including the process of finding a replacement for the position of secretary-treasurer. President Milton was commended and thanked for all his efforts.
The nominating committee chairman, Gary Winall, gave the report of the committee which included Dr. Hunter Wilcox and Jim Crouse. The presented, Region 1, Eli Richardson; Region 2, Mike Husenits; Region 3, John Ivester; Region 4, Ray Wheeler; Region 5, Sean Derrig; Region 6, David Williams; Region 7, Conrad Plevnic; Region 8, Gary Young; Region 9, Harold Chadwick; Region 10, Herb Anderson; Region 11, Torben Hansen; Region 12, Ric Peterson; Region 13, Don Frigo; Region 16, Rick Stallings; Region 17, Dr. Pat McInteer; Trustee at Large, Dr. Robert Rankin; There were no nominations from the floor and all were elected by acclimation.
Amateur Field Trial Clubs of America, Inc
Sheraton Overland Park
Overland Park, Kansas
June 11, 2011
The Trustees were called into executive session and the nominating committee presented their slate of officers as follows: Preston Trimble, President; Jim Crouse, 1st Vice-president; Torben Hansen, 2nd Vice-president; David Williams, 3rd Vice-president; Linda Hunt and Piper Huffman, secretary-treasurer. No nominations came from the floor and all were elected by acclimation.
The meeting was adjourned.
WHEREAS, Dr. David Dickey served the AFTCA as a loyal and dedicated Trustee from Region 16 from 1994 until his untimely death on November 23, 2010; and
WHEREAS, Dr. Dickey served faithfully for many years on our Twentieth Century Fund Committee during which years his leadership and vision helped to preserve the corpus of the Fund while still distributing its income for strategic projects of our member clubs; and
WHEREAS, through his years of leadership aas a truatee, Dr. Dickey repeatedly served as a consensus builder for our organization on many issues confronting it, consistently espousing positions of reason, fairness and practicality; and
WHEREAS, this organization wishes to acknowledge to Dr. Dickey's wife, Linda, our eternal appreciation for his life, his leadership, his courage and dedication, and most of all his beloved friendship to us all:
NO THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE AMATEUR FIELD TRIAL CLUBS OF AMERINC, THAT:
A. The Twentieth Century Fund distributions to be made to member clubs for this 2011 year be made as a memorial to Dr. Dickey's service to us all, our secretary dutifully noting on each check "Memorial to Dr. David Dickey" and including the same notation on each accompanying letter; and
B. EASH OF US, AS SECRETARY, AND AS INDIVIDUAL
TRUSTEES DO HEREBY EXTEND TO LINDA DICKEY OUR HEARTFELD THANKS FOR HER SHARING OF HIS LIFE WITH US AND OUR DEEPEST SYMPATHY FOR THE LOSS OF HIS LIFE AND CONTINUING LOVE; AND
C. A PERMANENT COPY OF THIS RESOLUTION BE
FOREVER MAINTAINED IN THE RECORDS OF THIS
ORGANIZATION.
UNANIMOUSLY APPROVED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE AMATEUR FIELD TRIAL CLUBS OF AMERICA AT OVERLANDPARK, KANSAS, THIS ELEVENTH DAY OF JUNE 2011.
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